Leachate Collection Layer - Material Hauling Contract, Frederick Co. , Landfill

Frederick County, Virginia is requesting sealed bids on a material hauling contract to supply 37,000 tons of inert leachate stone for the Frederick County Landfill Leachate Collection Layer, with bids due September 30, 2026 at 2:00 p.m. and public opening at 2:05 p.m. Questions are due in writing to Joe C. Wilder, Public Works Director, by September 15, 2026 at 2:00 p.m.

The scope consists of 35,000 tons of VDOT #57 stone and 2,000 tons of VDOT #3 stone, all conforming to Department of Environmental Quality specifications and ASTM standards for acid solubility, sieve analysis, permeability (minimum 0.1 cm/sec), and puncture resistance testing. All material must be delivered to the landfill at 280 Landfill Road off Sulphur Spring Road within 180 calendar days of the Notice to Proceed. Delivery is restricted to 7:00 a.m. to 4:00 p.m., Monday through Friday, excluding County holidays. Delivery tickets must show quantity, description, unit and total prices, and purchase order information.

Bidders must submit lump sum pricing with unit costs per ton for each material type. A bid bond equal to five percent of the total bid amount and Performance and Payment Bonds equal to 100 percent of the contract price are required upon award. General liability insurance of $1 million combined single limits / $2 million aggregate, workers' compensation coverage per Virginia law, and $1 million automobile liability are mandatory. Payment terms are Net 45 days unless otherwise specified, with purchasing card or ACH options available.

The County will award to the lowest responsive and responsible bidder and reserves the right to reject any or all bids or negotiate with the apparent low bidder if the bid exceeds available funds. Bid validity is 90 days from the due date. No debarred or suspended contractors are eligible.