Lawn/Landscape Maintenance Services Mandatory Site Visit, License Required, Insurance Required - Inquiry and Response

Southern University and A&M College located in Baton Rouge, Louisiana is seeking a lawn and landscape maintenance services contract through Bid #10330. The procurement covers maintenance services for four distinct campus areas: Residential Life/Housing Dormitory Areas, Smith-Brown Memorial Union, Scott's Bluff, and Athletic Areas. Required services include 17 cuts from March 1 to June 30, 2025, and 42-44 cuts during the 2025-26 fiscal year, with additional specialized event cuts. Comprehensive maintenance activities encompass mowing, fertilization, weed control, annual fertilization in high pedestrian/vehicular areas, insect/disease treatment, monthly bush hogging of bluff areas, and twice-yearly mulching with hardwood mulch. Contractors must possess at least five years of lawn service business experience, hold proper state arborist and/or horticulture/landscape licensing, and maintain $1,000,000 in liability insurance. The mandatory pre-bid site visit occurred on January 30, 2025, with final bid submissions due on February 18, 2025, at 10:30 a.m. CST. The initial contract term runs from March 1, 2025, to June 30, 2026, with an option to renew for two additional twelve-month periods.

The university participates in the Louisiana Small Entrepreneurships Program and actively encourages participation from veteran and service-disabled veteran-owned businesses. While no specific set-aside percentages are detailed, the procurement documents indicate a preference for awarding the entire contract to a single vendor, though the university reserves the right to award by individual area. The previous contract pricing was approximately $2,400 per cut for Athletic areas and $3,750 per cut for Dormitory areas, suggesting a potential annual contract value between $75,000 and $150,000. No bid or performance bond is required for this solicitation. Tree pruning and removal services will be priced separately on an as-needed basis, and the contract is not guaranteed to outsource all landscaping services but will assist the Landscaping Department as needed. Seasonal color plantings are specified to primarily feature light and/or dark blue and gold, with additional seasonal color variations to be used in specific campus areas. The university aims to maintain campus aesthetics and grounds through this comprehensive landscape maintenance contract.