Lawn Maintenance for the Western Office Rebid

The North Carolina Department of Natural and Cultural Resources is requesting bids for lawn maintenance services at its Western Office, located at 176 Riceville Road in Asheville, North Carolina, under IFB with bids due July 17, 2026 at 2:00 PM ET. A non-mandatory site visit is scheduled for July 9, 2026 at 2:00 PM ET, with written questions due July 10, 2026 at 12:00 PM ET.

The scope covers approximately one acre of grass and designated mulch areas. Services include grass cutting, mulching, leaf and limb removal, fertilization, aeration, herbicide application, snow and ice removal, and debris cleanup. Cutting frequency is seasonal: seven to ten days during spring (April–May, approximately ten visits); weekly during summer (June–August, approximately thirteen visits); ten to fourteen days during fall (September–October, approximately seven visits); and leaf and limb clearing during winter (November–February, approximately six visits). Vendors must hold a current North Carolina Pesticide License and provide three customer references for similar services.

The contract term is three years, commencing August 1, 2026 and ending July 30, 2029, with the State reserving the right to extend beyond the final active term. Pricing must be submitted on the required Pricing Form, exclusive of pending tariffs; vendors may request temporary tariff surcharges as a separate line item subject to State approval and negotiation.

Award will be based on the responsive bid offering the lowest price meeting all specifications, with consideration of past performance, references, and financial documents. Vendors must demonstrate HUB participation status and proof of financial stability prior to award. Commercial liability insurance is required within five days of award. No subcontracting is permitted without prior written State consent. Invoices must be submitted monthly following service completion; payment is contingent on Department inspection and acceptance.