Lawn & Grounds Maintenance

Rockingham Community College is requesting sealed proposals for professional lawn, landscaping, and grounds maintenance services at two campuses with proposals due October 16, 2026, and a mandatory pre-proposal site visit on October 6, 2026. Vendors must hold current North Carolina Registered Landscape Contractor and Pesticide Applicator licenses.

The scope encompasses weekly grounds maintenance (labor, supervision, equipment, and supplies) at the main campus in Wentworth (approximately 263 acres) and the Emergency Services Training Center (approximately 9 acres) during a nine-month service period, excluding December, January, and February. Services are performed between 8:00 a.m. and 8:00 p.m. The vendor must provide monthly detailed reports on completed work to the Director of Facilities.

The initial contract term is three years beginning November 1, 2026, or on the effective date if later, with work to commence within thirty business days of execution. The college reserves the option to renew for up to two additional one-year terms at its sole discretion with thirty days' written notice before the end of each term. Vendors must complete a cost proposal with monthly and annual pricing for both locations and an alternate cost proposal for shrub, mulch, and flower bed services.

Additional vendor requirements include five years of business operation under the same name, proof of financial stability through certification, workers' compensation insurance for all employees, and no subcontracting permitted. Vendors are responsible for all equipment, materials, labor, and supplies; pricing constitutes the total cost to the college.

Evaluation criteria are technical qualifications (80 points maximum), including vendor experience, references, project organization, and technical approach, and cost (20 points maximum), with the lowest-cost proposal receiving full points. Written questions are due October 9, 2026, at 12:00 p.m. Attendance at the mandatory site visit on October 6 at 10:00 a.m. at the Administration Building is required for proposal consideration.