Lawn Equipment Maint. /Repair - Vacca 10/16/2026

The Alabama Department of Youth Services is seeking proposals to establish an annual agreement for service and repair of lawn and grounds maintenance equipment on its Vacca Campus at 8950 Roebuck Boulevard in Birmingham, Alabama (Jefferson County), with proposals due November 2, 2026. No set-aside or preference program is stated. Suppliers must register in Alabama Buys and submit all inquiries through its Supplier Portal, and they must affirm receipt of the solicitation and any amendments.

The agreement covers equipment service and repair at the Vacca Campus. The period runs October 1, 2026 through September 30, 2027, with renewals by written agreement between the parties. The attached Quick Quote terms cap total cost at $25,000 across the original agreement and any renewals over a maximum five-year period.

Bidders must certify they have not engaged in collusion or price-fixing. Foreign corporations must be registered with the Alabama Secretary of State. Suppliers employing workers in Alabama must provide E-Verify enrollment documentation within five calendar days of notification or face bid rejection. After bid opening, the state may request proof of qualifications, manufacturer authorization, and insurance certificates, and it reserves the right to analyze cost realism and price reasonableness. Price increases may be considered if material or labor costs rise significantly, provided they do not exceed industry-specific price indices or the Consumer Price Index, and they cannot exceed 5 percent of annual contract costs when approved in writing.

The state is exempt from sales tax and will not indemnify suppliers. Disputes go to negotiation and non-binding alternative dispute resolution in Montgomery, Alabama, under Alabama law with exclusive venue in Montgomery.