Lawn Care Services - Waldo Judicial Center

The State of Maine Judicial Branch Facilities Department is issuing Request for Proposals (RFP) #202603054 for comprehensive lawn care services at the Waldo Judicial Center located at 11 Market Street, Belfast, Maine. The procurement seeks a qualified contractor to provide full landscape maintenance and grounds upkeep services including mowing, edging, trimming, weeding, pruning, mulching, watering, and general cleanup. Specific deliverables encompass spring and fall cleanups, tree and shrub pruning, plant bed cultivation and weeding four times annually during June through September, annual mulch replenishment using black mulch at three-inch depth, and irrigation of lawns and trees as conditions warrant. Required qualifications include current liability insurance and workers' compensation coverage, necessary licenses and permits, and submission of an ACORD-formatted certificate of insurance. Proposals will be evaluated on a 100-point scale consisting of Organization Qualifications and Experience (25 points), Proposed Services (35 points), and Cost Proposal (40 points), with the lowest bid receiving maximum cost points and higher bids scored proportionally lower. The deadline for submittal questions is April 14, 2026 at 4:00 p.m. local time, and proposals must be submitted via the Vendor Self Service (VSS) system by April 24, 2026 at 4:00 p.m. local time. The initial contract period runs from April 30, 2026 through April 29, 2027, with two optional two-year renewal periods available.

The RFP does not identify any specific set-aside designations or restrictions limiting organizational eligibility to respond. No incumbent vendor or current contractor information has been provided. The Department will supply water for irrigation purposes, while the contractor must provide all hoses, sprinkler equipment, and associated labor. Plant replacement due to contractor negligence is performed at no cost to the Department, whereas replacement of stolen, vandalized, or otherwise damaged flowers and substantive landscaping modifications are billed on a time and materials basis with prior Department approval. The Department anticipates making one award from this procurement. No specific budget range or award value has been disclosed in the RFP documentation.