Lawn Care Services for Childress, TX

The Texas Department of Public Safety (DPS) is soliciting bids for lawn care services at its Childress District Office located at 1700 Avenue F Northwest in Childress, TX, covering approximately 10,000 square feet. The procurement involves comprehensive grounds maintenance, including 26 annual mowings, edging, trimming, pruning, weed control, debris removal, and periodic services such as fertilization and pre/post-emergent treatments. Mandatory requirements include employee background checks, compliance with security protocols, and submission of Safety Data Sheets for chemicals used. Bidders must attend one of two mandatory pre-bid site visits scheduled for March 13, 2025, with electronic bid submissions due by 5:00 P.M. Central Time on March 27, 2025. Evaluation criteria will focus on best value under Texas Government Code 2156.007, with bidders required to demonstrate financial resources, performance capabilities, and complete all specified forms including W-9, Texas Identification Number Application, and Direct Deposit Authorization. Questions are due by March 18, 2025, with answers to be posted by March 20, 2025, and the anticipated contract award date is August 31, 2025.

The solicitation includes provisions for historically underutilized businesses (HUB), with vendors required to complete HUB certification sections in the Information and Certifications Form. Contractors must comply with various state requirements, including cybersecurity training certification, restrictions on business with foreign entities, and compliance with energy company and firearm entity non-discrimination policies. While no specific incumbent vendor is mentioned, the contract is structured for a five-year term with a possible six-month extension option. No minimum compensation is guaranteed, and bidders must provide evidence of financial capability, potentially including audited financial statements or Dun & Bradstreet reports. The pricing schedule allows for detailed cost breakdown across four contract years, with specific unit prices for different service categories. Successful vendors must demonstrate compliance with state vendor performance criteria and pass reference checks. Payment will be processed monthly, with invoices submitted by the 5th of each month following service and payment made within 30 days of uncontested invoice receipt.