Lawn and Grounds Maintenance Services

Rockingham Community College is requesting proposals for lawn and grounds maintenance services at two locations totaling approximately 272 acres, with proposals due October 16, 2026 and a mandatory site visit on October 6, 2026 at 10:00 a.m. Eastern Time.

Vendor eligibility requires current North Carolina Registered Landscape Contractor certification, a current North Carolina Pesticide Applicator License, five years of business history, three references, and worker's compensation insurance. No subcontracting is permitted.

The scope spans the Main Campus (approximately 263 acres at 215 Wrenn Memorial Road, Wentworth, NC) and the Emergency Services Training Center (approximately 9 acres at 222 NC Highway 65, Wentworth, NC). Services include grounds maintenance (debris removal, edging, parking lot cleaning, tree clearance, leaf removal), lawn mowing at three to four inches depending on season, disease and insect control with two annual sprays and two herbicide treatments, and an optional alternate proposal for mulch, shrub, and flower bed services with semi-annual replenishment. The vendor must provide all labor, materials, supplies, plants, and equipment. Services are performed weekly between 8:00 a.m. and 8:00 p.m. for nine months annually, excluding December, January, and February.

The initial contract term is three years from the effective date or November 1, 2026, whichever is later, with work to begin within thirty business days of contract execution. The College reserves renewal options for up to two additional one-year terms with thirty days' written notice before each current term ends. Vendor pricing should be submitted on monthly and annual bases for each location.

Evaluation is one-step, with technical criteria weighted at 80 points (vendor experience, references, project organization, and technical approach at 20 points each) and cost weighted at 20 points. Written questions are due October 9, 2026 at 12:00 p.m., with responses provided by October 13 at 5:00 p.m.