Law Enforcement Outerwear

The Commonwealth of Kentucky Finance and Administration Cabinet, Office of Procurement Services, issued this Request for Bid (RFB) on behalf of state agencies and political subdivisions for law enforcement outerwear. The procurement is divided into two groups: Group A consists of 40 units of 5.11 Bristol 3-in-1 Parkas (Model JA182) in black, sizes S-3XL, with embroidery services featuring a DOCJT three-color logo on both outer and inner jacket locations; Group B includes 260 units of Virga Jackets (Model #003) and Virga Cargo Pants (Model #008) in olive, sizes S-3XL. Vendors must bid on all line items within a group to be considered for award and may submit bids for one or both groups. Written vendor questions were due by November 15, 2019 at 3:30 PM EST, with Commonwealth responses provided by November 18, 2019. Sealed bids were required to be submitted by November 26, 2019 at 1:30 PM EST to the Office of Procurement Services in Frankfort, Kentucky. Award decisions were based on best value criteria, with price weighted at 95 points per group and delivery weighted at 5 points per group. All quoted prices must be F.O.B. Destination, Freight Prepaid and Allowed, exclusive of federal excise taxes and Kentucky sales or use tax, with vendors required to specify concrete delivery timeframes in working days on the bid sheet.

The contract includes provisions for Kentucky resident bidder reciprocal preference statutes and additional preference points for Kentucky Correctional Industries or qualified nonprofit bidders. The initial contract period extends for one year from the award date with optional renewal for four additional one-year periods, subject to written approval by all parties and potential renegotiation of terms. Contractors are required to pay a 1.0% administrative fee on all net sales to the Commonwealth within 45 days of each quarter's close. The Commonwealth imposes a 1% daily deduction from invoices for each day delivery deadlines are missed, incentivizing timely performance. Bidders must comply with Kentucky's tax registration, campaign finance laws, non-discrimination provisions, and accessibility standards under federal law. While no specific budget range or award value was disclosed in the solicitation documents, pricing will be a primary evaluation factor, suggesting competitive cost proposals will be critical to bid success.