Law Enforcement Equipment and Related Supplies

The County of Orange Sheriff-Coroner Department is soliciting competitive sealed bids for Law Enforcement Equipment and Related Supplies through Invitation for Bids (IFB #060-2990603-NB). This procurement encompasses approximately 91 line items of law enforcement equipment and related supplies, including duty belts, leather gear, holsters, batons, badges, insignia, handcuffs, flashlights, pepper spray, and restraint systems from specified manufacturers such as 5.11 Inc., AKER International, Bianchi/SafariLand, Monadnock, and Armament Systems & Procedures. Qualified vendors must be capable of maintaining reasonable inventory stock and delivering ordered items within thirty calendar days of order receipt to the Research and Development Division-Quartermaster Unit at 431 The City Drive South, Orange, California 92868, during business hours (Monday–Friday, 8:00 a.m.–4:00 p.m. PST). The contract will be awarded to the lowest responsive, responsible bidder based on firm fixed pricing with no allowance for profit increases during the three-year initial term, renewable for two additional one-year periods. Contractors must provide order confirmations via email within one business day of receiving orders, cannot require minimum order quantities or minimum order costs, and must automatically extend all price decreases to the County. Bids must be submitted electronically through the County's eProcurement Portal (https://procurement.opengov.com/portal/ocgov) no later than April 20, 2026, at 4:00 p.m., with the deadline for submitting questions set for March 31, 2026. Bidders offering equivalent items must clearly describe how their offerings differ from specified brands and submit complete specifications or samples for County evaluation, and all quoted prices must remain valid for 365 days following the solicitation closing date.

The County offers preference programs benefiting County of Orange Local Small Business (OCLSB) certified businesses and Disabled Veteran Business Enterprise (DVBE) certified businesses, with a five percent deduction in bid price for evaluation purposes (eight percent if certified as both OCLSB and DVBE), subject to a maximum allowable preference deduction of $100,000. Successful bidders must provide proof of insurance with minimum coverage limits of $1,000,000 per occurrence and $2,000,000 aggregate for commercial general liability, $1,000,000 combined single limit for automobile liability, statutory workers' compensation coverage, and $1,000,000 per accident or disease for employers' liability insurance. Within seven days of County notification of award, contractors must submit a Certificate of Insurance, W-9 Form or IRS Forms 587/590 for out-of-state vendors, a valid D-U-N-S number, and a valid UEI number, along with required certification forms including conflict of interest disclosures, Levine Act campaign contribution disclosures, debarment certifications, and references from at least three prior clients. The contract structure permits cooperative purchasing by other governmental entities at the same pricing and terms, with participating entities paying a two percent administrative rebate to the County. Payment will be made in arrears net thirty days after receipt of an acceptable invoice, with electronic funds transfer available as an alternative payment method. The specific award value and total contract amount are designated as "TBD" and will be determined based on bid evaluation and the County's anticipated equipment and supply requirements during the contract term.