Laundry Equipment Repair Services at North Texas State Hospital Wichita Falls

The Texas Health and Human Services Commission (HHSC) is seeking a contractor to provide Laundry Equipment Repair Services for the North Texas State Hospital in Wichita Falls through a competitive Invitation for Bid (IFB No. HHS0016159). The procurement specifically requires repair services for a Continuous Batch Washer (CBW) system and related laundry equipment, including computers, monitors, printers, scales, conveyors, dumpers, line collectors, gas dryers, and cart washers. All contractor personnel must be Pellerin certified and trained to work on Pellerin Milnor and Chicago Dryer Equipment, with a minimum requirement of three years of relevant company experience and personnel having at least one year of relevant experience. The bid response is due on July 23, 2025, at 10:30 AM Central Time, with the contract period spanning from September 1, 2025, through August 31, 2028. Evaluation will be based on best value to the State of Texas, considering the bidder's ability to meet performance requirements, specifications, and pricing. The historical spend for similar services is $34,428.59 for the period September 1, 2023, through August 31, 2024, and bidders must submit pricing using the provided Exhibit C - Pricing Sheet with firm, fixed prices for the entire contract duration.

The solicitation encourages HUB (Historically Underutilized Business) participation, though submission of a HUB Subcontracting Plan is not mandatory. Contractors must complete comprehensive compliance documentation, including the HHS Solicitation Affirmations, which require certifications across 61 different areas involving legal, ethical, and operational standards. Vendors must verify eligibility through multiple state and federal screening processes, such as E-Verify and debarment lists, and comply with specific state prohibitions including restrictions on doing business with certain foreign entities and boycotts of specific industries. The contract includes detailed requirements for cybersecurity training, state policy adherence, and potential disqualification for incomplete or false representations. While no specific incumbent vendor is mentioned, the contract does not include renewal options, though HHSC reserves the right to extend the term for up to one year if necessary. Pricing will include various rates such as round-trip travel charges, technician helper hourly rates, service call fees, technician hourly rates, and supervisor hourly rates, with the expectation of providing comprehensive repair services for the hospital's laundry equipment.