Lathe tools, parts and accessories

Trinidad State Junior College (TSJC) issued a Documented Quote (DQ) solicitation for the procurement of lathe tools, parts, and accessories for the Alamosa Campus. The solicitation called for quotes on a comprehensive package of equipment including a 15L Slant-PRO CNC lathe with multiple associated components such as a path pilot controller, automatic oiler, lathe enclosure, 3-jaw reversible chuck, quick change tool post kit, LCD monitor, jog shuttle, indicator set, and various cutting tools. All deliverables were required to be new equipment from current manufacturer models in original packaging, complete with manufacturer's warranty and applicable rebates, and were to be delivered FOB Destination before June 30, 2015. Quotes were due by May 27, 2015, at 2:00 PM Mountain Time, with submission required via email to Purchasing Agent Karen Power using the subject line "TSJC DQ 15-05," and late bids were not accepted. Vendors were required to provide unit pricing for each item, with pricing to remain firm for 90 days from the due date, and payment would be made within 45 days net after receipt and acceptance of all commodities. All pricing was required to include shipping, handling, and delivery charges with no additional packing or drayage fees permitted.

Vendors were required to register with the Colorado Bid Information and Distribution System (BIDS), complete a W-9 form, and provide certificates of insurance while complying with state procurement preferences for environmentally preferable products. Minority and women-owned business enterprises were actively encouraged to participate in the solicitation, and vendors were required to disclose their small business, minority-owned, or woman-owned status if applicable. No specific incumbent vendors, current contractors, or budget range was identified in the solicitation documents. The procurement did not include a bidders' conference or site visit opportunity for potential respondents.