Latex printer, cutting plotter & laminator, purchase/install

The Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation (RFQ) number 031016-290/CC for the purchase, delivery, installation, and training of sign and graphic equipment for the Parks & Recreation Department Sign Shop. The procurement seeks complete, new units of current manufacture with factory warranties, specifically: a 64-inch Latex Printer (Hewlett Packard Model L360 or equivalent), a Cutting Plotter, and a Top Heat Laminator. All equipment must be delivered to the Parks & Recreation Department, Park Maintenance Compound, located at 5020 S. Congress Avenue, Lake Worth, Florida 33461, with delivery and installation to be completed within thirty days of purchase order receipt. Vendor responses were due by April 14, 2016, at 4:00 p.m. local time, with faxed or emailed submissions acceptable. Pricing must remain firm and fixed for ninety days from the date of opening and for the initial contract term unless modified by special condition. Award will be made on an all-or-none, total offer basis to the lowest responsive and responsible vendor, with the County reserving the right to purchase additional quantities within twelve months of award at the offered prices under the same terms and conditions.

The County applied local preference considerations to this procurement, including a five percent preference for vendors with a permanent place of business in Palm Beach County and a five percent Glades Local Preference for vendors serving the Glades area. Small Business Enterprise (SBE) certified firms bidding within ten percent of the lowest bid may receive award consideration. The successful vendor must provide Commercial General Liability Insurance of at least $500,000 per occurrence and Business Auto Liability Insurance of at least $500,000 Combined Single Limit, with Palm Beach County listed as an additional insured. Vendors must comply with the County's non-discrimination policy, criminal history records check ordinance, and public entity crime statutes. The County is exempt from federal and state taxes. No incumbent vendor, budget range, or award value was specified in the procurement documents.