Laser Doppler Flow and Temperature Monitor System (UW-MAD) [18-3148]

The University of Wisconsin-Madison is seeking bids for a Laser Doppler Flow and Temperature Monitor System through a Simplified Request for Bid (RFB) issued by its Purchasing Services Department on behalf of the Department of Kinesiology. The procurement involves acquiring a sophisticated scientific monitoring system that includes four laser Doppler flow sensors with multi-sensor receiver input, four heating units, four digital recording units, and accompanying accessories such as standard and large area probes and 1,000 adhesive discs for probe attachment. The system must have digital and USB output capabilities. Bidders must be original manufacturers, authorized distributors, or authorized dealers with three years of experience providing physiological monitoring equipment and demonstrable service and repair capabilities. The University will evaluate bids based on the lowest qualified extended net total bid that is deemed in the institution's best interest, with potential requirements for product demonstrations and site visits at the University's discretion. Written questions were due by November 6, 2017, with final bids required by November 9, 2017, at 2:00 p.m. CST. Bidders must submit prices on an F.O.B. Destination basis, including all delivery charges, freight, insurance, and installation manuals.

The procurement includes specific supplier diversity preferences, allowing certified Minority Business Enterprises, Woman-Owned Businesses, and Disabled Veteran-Owned Businesses to receive contract preference if their bids are not more than five percent higher than the apparent low bid. Contractors must maintain commercial general liability insurance of one million dollars and add the Board of Regents of the University of Wisconsin System as an additional insured. The University qualifies for governmental and educational discounts, which must be reflected in unit pricing. While a specific contract value is not disclosed, bidders are required to provide maintenance pricing for years two through four following the warranty period. Payment terms are set at Net 30 days following acceptance of goods. Contractors must also submit three client references and documentation for fair price analysis. The procurement emphasizes comprehensive documentation, insurance requirements, and a preference for diverse business participation, indicating a structured and inclusive approach to this scientific equipment acquisition.