Large Viessmann Boilers Maintenance and Repair

The State of Maine Department of Corrections is issuing a Request for Proposals for maintenance and repair services on six Viessmann Model CA3B 6.0 natural gas boilers located at Maine Correctional Center in Windham, Maine. The procurement seeks a single qualified contractor to provide comprehensive annual preventive maintenance that includes cleaning, inspections, testing, adjustments, and 24/7/365 on-call emergency repair service with a mandatory two-hour response time. Deliverables must encompass all manufacturer-required maintenance items, combustion testing, parts replacement, system inspections, documentation, and detailed reporting. Bidders must be licensed Maine heating contractors with Maine Fuel Board licenses and Maine Propane and Natural Gas Technician credentials for all personnel performing work. The evaluation will be conducted on a 100-point scale comprising Organization Qualifications and Experience (40 points), Proposed Services (20 points), Annual Service Costs (20 points), Technician Hourly Rate (15 points), and Replacement Parts Markup (5 points). Questions must be submitted by March 5, 2026 at 4:00 p.m. local time, with responses published at least seven days before the proposal deadline. Proposals are due March 19, 2026 at 4:00 p.m. local time via the Vendor Self Service System, and the initial contract term runs from May 1, 2026 through April 30, 2028, with two optional renewal periods extending through April 30, 2031.

No specific set-aside designations or restrictions for disadvantaged enterprises are identified in this procurement. All proposals must demonstrate adequate liability insurance, provide three project references from the past five years, include a litigation disclosure statements, and confirm that no current Department employees participated in proposal preparation. The cost proposal must include annual service costs for each year of the initial two-year period, a standard technician hourly rate for regular business hours (Monday-Friday, 8 a.m. to 5 p.m.), after-hours rates, emergency response rates, a minimum service call charge, and a replacement parts markup percentage. No best and final offers will be requested, requiring all bidders to submit their best pricing with initial proposals. Contract award is contingent upon successful negotiation and State Procurement Review Committee approval, with the effective date no earlier than fourteen days after award notification. No incumbent vendor or specific budget range has been disclosed in the available procurement materials.