Large Parts Washer

The Greater Dayton Regional Transit Authority is requesting bids for the purchase, delivery, installation, commissioning, and training of one large parts washer unit for its Maintenance Facility at 600 Longworth Street, Dayton, Ohio, with bids due September 29, 2026 at 10:00 a.m. Eastern time. The preferred equipment is a Better Engineering Products Purifier Model RD-4000, though RTA will consider approved equals meeting or exceeding the specified unit's functionality, performance, capacity, and capabilities.

The contract is fixed-price with all prices firm for the contract duration. The base bid includes standard equipment features, manufacturer's documentation, delivery, installation of electrical and water connections, commissioning, startup procedures, initial cleaning chemicals, and comprehensive training at no additional cost to RTA. Nine optional equipment items are available for separate pricing: automatic water fill, oil skimmer, in-line strainer, conducting meter, chemical dosing, oscillating spray manifold, upper parts basket, fresh rinse cycle, and air drying system.

Contract duration is twelve months, with RTA retaining the right to extend by written notice within thirty days of expiration, provided preliminary notice of intent to extend is given at least sixty days before expiration. The DBE participation requirement is zero percent.

Bidders must submit Ohio business licensing evidence, professional references, W-9 forms, debarment certifications, personal property tax affidavits, and proof of no active exclusions on SAM.gov. Only awarded vendors with fifty or more employees holding contracts exceeding $100,000 must obtain Affirmative Action Assurance certification through the City of Dayton's CityBOTS vendor portal. The contract is funded in part by the Federal Transit Administration and the Ohio Department of Transportation, requiring compliance with applicable federal transit regulations.

A non-mandatory pre-bid conference is scheduled for September 8, 2026, at 10:00 a.m. at the facility. The final date for questions and requests for approved equals is September 21, 2026, at 5:00 p.m. Contract awards will be made within sixty calendar days from bid opening to the lowest responsive and responsible bidder.

RTA requires contractors to maintain comprehensive insurance including workers' compensation, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate with RTA named as additional insured, commercial auto liability of $1,000,000 combined single limit, and excess/umbrella coverage of $2,000,000, all placed with A.M. Best rated A−/X minimum insurers authorized in Ohio.