Large Equipment Ontario District, IFB 25-0058

The California Department of Food and Agriculture (CDFA), Animal Health and Food Safety Services Division, has released Invitation for Bid (IFB) No. 25-0058 seeking a contractor to provide large rental equipment, vehicles, haulers, and water trucks to support emergency response crews addressing Highly Pathogenic Avian Influenza (HPAI) outbreaks. The procurement covers specific Southern California counties including Ventura, Los Angeles, Orange, San Diego, San Bernardino, Riverside, and Imperial. Required equipment includes a comprehensive inventory such as 25-ton excavators, skid steers, bucket loaders, light towers, heaters, pressure washers, pilot cars, all-terrain vehicles, forklifts, haulers, and water trucks in 4,000 and 10,000-gallon capacities, all with operators. The contract will run from November 10, 2025, or upon final approval, through June 30, 2028, with no renewal options. Key procurement dates include a bid release on October 9, 2025, written questions due by October 16, 2025, and completed bids required by October 29, 2025, at 2:00 PM PT. Bidders must submit comprehensive documentation including a Bid Cost Sheet, Contractor Status Form, and DVBE Participation Declarations.

The solicitation includes a 3% Disabled Veteran Business Enterprise (DVBE) participation goal, with potential incentives for DVBE participation. Contractors must comply with various state regulations, including the Target Area Contract Preference Act and executive orders related to economic sanctions. Travel costs will be reimbursed at rates established by the California Department of Human Resources, and the state assumes no responsibility for equipment loss or damage beyond its control. The cost proposal includes detailed pricing for equipment and vehicles, with tax rates varying between 7.75% and 9.75% across the specified counties. While a specific budget range is not explicitly stated, the comprehensive equipment requirements and multi-year contract duration suggest a significant procurement value. Contractors will need to provide fully operational equipment with qualified operators, capable of rapid deployment in response to HPAI emergency outbreaks, and must meet stringent insurance and maintenance requirements specified in the solicitation documents.