Large Equipment Modesto District, IFB 25-0051

The California Department of Food and Agriculture (CDFA), Animal Health and Food Safety Services (AHFSS) Division is seeking a contractor to provide large rental equipment, vehicles, haulers, and water trucks in support of emergency response crews addressing Highly Pathogenic Avian Influenza (HPAI) outbreaks. The procurement, identified as Invitation for Bid (IFB) No. 25-0051, covers the Modesto District, which includes 17 counties such as San Francisco, San Mateo, Santa Cruz, Sacramento, San Joaquin, and Stanislaus. The contract requires contractors to supply a comprehensive range of equipment including 25-ton excavators, skid steers, bucket loaders, light towers, heaters, pressure washers, pilot cars, ATVs, forklifts, and water trucks with capacities of 4,000 and 10,000 gallons. Bid responses are due by 2:00 PM PT on October 29, 2025, with written questions accepted until October 16, 2025. The contract period spans from November 10, 2025, or upon final approval, through June 30, 2028, with no renewal options. Contractors must provide detailed equipment specifications and be prepared to deploy equipment on an as-needed basis during emergency HPAI outbreak responses.

The IFB includes specific set-aside requirements, featuring a 3% Disabled Veteran Business Enterprise (DVBE) participation goal and a potential 5% small business preference. Bidders must submit several mandatory documents, including a Contractor Status Form, DVBE Participation Declarations, and proof of business standing. Insurance requirements are comprehensive, mandating commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability of $1,000,000, and workers' compensation coverage. The contract will be awarded to the lowest responsive and responsible bidder, with reimbursement for travel costs at rates established by the California Department of Human Resources. While no specific budget range is detailed, the procurement's focus on emergency response equipment suggests a potentially significant financial commitment. The state will prioritize contractors who can demonstrate flexibility, rapid deployment capabilities, and compliance with state regulations for emergency agricultural response scenarios.