Laptop Refresh

The City of Wheat Ridge, Colorado, through its Information Technology Services Department, is issuing a Quick Quote Form seeking a Best Value supplier to provide 32 Getac S410G5 ruggedized laptops to partially refresh the Wheat Ridge Police Department's mobile data terminal fleet. The specific deliverables include 32 Getac S410G5 laptops (Part #ST472CQAJHXX) equipped with Intel Core i7-1360P processors, 14-inch displays with Windows Hello webcams, and Microsoft Windows 11 operating systems, along with bumper-to-bumper 3-year warranty coverage for each unit (Part #GE-SVSRNFW3Y). Proposals must include itemized and lump sum pricing with freight and delivery costs incorporated, and proposers must provide references for similar work. The City will evaluate submissions based on Best Value to the organization rather than lowest price alone and reserves the right to make multiple awards if deemed in the City's best interest. Proposals are due Wednesday, March 18, 2026, by 2:00 PM through the OpenGov Procurement portal, with no public opening scheduled; proposer names will be posted on the City website following submission. Proposers must demonstrate practical knowledge of the supplies being bid, possess necessary financial resources to fulfill the contract, and comply with Colorado labor requirements under the Keep Jobs in Colorado Act.

Insurance requirements include Commercial General Liability coverage of $1,000,000 per occurrence and $2,000,000 general aggregate, along with Professional Liability/Errors and Omissions coverage of $1,000,000 per claim and aggregate. All pricing must exclude sales and use taxes, as the City of Wheat Ridge holds a tax exemption certificate (98-03515), and pricing shall remain firm for one year following City acceptance, with any subsequent price escalation requests limited to no more than one adjustment per contract term and capped at three percent of the original contract value, subject to written justification and City approval. The City reserves the right to investigate proposer financial responsibility, including review of financial statements and bank references. All proposals are binding for 60 calendar days from the opening date, and the City may negotiate further with one or more contractors and solicit best and final offers at its discretion. The contract is subject to Colorado state law and Jefferson County jurisdiction, with all contract products becoming the sole property of the City. No specific set-aside designations or incumbent vendors are identified in the procurement documents, and no budget range or award value is specified in the available materials.