Laptop Computers and Docking Stations

The City of Jefferson, Missouri, through its Office of the Purchasing Agent, is issuing an Invitation for Bids (IFB4377) for the procurement of laptop computers, docking stations, and extended warranty services for the Information Technology Services Division. The specific deliverables include 20 Dell Pro 16 Plus laptops (Model PB16250) configured with Intel Core Ultra 5 235U processors, Windows 11 Pro operating systems, 16 GB DDR5 memory, and 512 GB solid-state storage; 20 Dell Thunderbolt Dock WD22TB4 units; and 20 five-year Dell ProSupport Plus warranties with accidental damage coverage. All bids must be submitted as fixed prices on the provided Pricing Form with no alternate products accepted, either electronically through Bonfire or as hard-copy sealed submissions, and must be quoted FOB Jefferson City, Missouri, including all shipping and handling costs. Bidders must indicate the number of days the price is firm and the delivery timeline after order receipt. The bid submission deadline is 1:30 p.m. on June 2, 2026, with delivery required to City Hall at 320 East McCarty Street, Jefferson City, Missouri, no later than the same date. Award will be made to the lowest and best bid meeting the City's needs, with consideration given to delivery timeframes. No bidders' conference or site visit requirement has been announced.

This procurement is open to cooperative purchasing agreements with Cole County and the Jefferson City Housing Authority at identical pricing and terms. For purchases exceeding $25,000, preference is given to U.S.-manufactured goods if quantity, quality, and price are equal. No specific set-aside designations for disadvantaged enterprises have been indicated in the solicitation documents. The City is tax-exempt and will not include taxes in pricing. Payment will be made upon receipt and acceptance of items, with invoices sent to Fire Administration. No budget range or estimated award value has been publicly disclosed in the available documentation.