Laptop Based Pulmonary Function Testing Systems (UW-MAD) [19-0039]

The University of Wisconsin-Madison is seeking bids for a comprehensive procurement of 51 laptop-based pulmonary function testing (PFT) systems for the Precision Interventions for Severe and/or Exacerbation Prone Asthma (PrecISE) Network research study. The systems must include spirometry capabilities and one reader station, with equipment to be configured and distributed to 49 participating research sites nationwide and a Data Coordinating Center. Critical technical requirements mandate compatibility with existing UW-Madison and Consortium on Asthma among African-American Ancestry Asthma Study (CREW) systems, specifically including SentrySuite reader station, web-based database, and MS Pneumo spirometry systems. Bid submissions were due by 2:00 p.m. CST on January 25, 2019, with written questions accepted until January 18, 2019. The University reserves the right to conduct oral presentations, product demonstrations, and site visits before making an award. Evaluation will be based on the lowest extended net total bid deemed in the University's best interest, with bid prices required to be F.O.B. Destination and include packing, freight, insurance, installation, and operation manuals.

The solicitation encourages participation from Minority Business Enterprise, Woman-Owned Business, and Disabled Veteran-Owned Business vendors. Contractors must provide comprehensive documentation including manufacturer specifications, itemized pricing, vendor information forms, and three client references demonstrating comparable experience in the past three years. Insurance requirements mandate commercial general liability and automobile insurance with minimum coverage of one million dollars, with the Board of Regents to be added as an additional insured. The contract includes a mandatory three-year warranty from acceptance and requires unlimited callback maintenance during normal business hours (8 a.m. to 5 p.m., Monday through Friday). Payment terms are net 30 days following acceptance testing and verification of all specifications and performance requirements. Failure to meet mandatory specifications or delivery requirements will result in bid disqualification or contract cancellation. While a specific award value is not explicitly stated, the procurement involves 51 PFT systems to be distributed across multiple research sites, suggesting a significant potential contract value.