Landscape Snow/Ice Management MSOB

The Commonwealth of Kentucky Finance and Administration Cabinet, Department for Facilities & Support Services, Division of Building Services issued a Request for Bid (RFB 785 1900000511) for landscape, snow, and ice management services at the Madisonville State Office Building (MSOB) located at 625 Hospital Drive, Madisonville, Kentucky. The procurement seeks a qualified vendor to provide comprehensive outdoor grounds maintenance services across approximately 6.0 acres of turf, 2 acres of paved vehicular-use areas, and 1,000 square feet of walkways and steps. Deliverables include eleven line items encompassing lawn mowing (35 estimated occurrences during the March through November growing season), landscape maintenance and plant bed care (35 visits), turf renovation (1,000 square feet), invasive plant removal (20 hours), mulching applications (2 occurrences), snow plow or salt truck services (34 hours), manual snow and ice removal labor (20 hours), skid steer loader operation (8 hours), road salt (2,500 pounds), pedestrian-way salt (1,400 pounds), and sand (250 pounds). Required qualifications include proof of pesticide applicator licenses, three documented references for similar work within the past three years, a list of all chemical products and proposed subcontractors, and Commercial General Liability insurance of $1,000,000 combined single limit plus Workers' Compensation as required by Kentucky law. The contract will be awarded on a best value basis using 200 total evaluation points allocated as follows: price (180 points based on lowest total cost for all line items), landscape response time (10 points with a required maximum of forty-eight hours and preference for faster response), and snow/ice response time (10 points with a required maximum of four hours and preference for faster response). A pre-bid conference was held on March 11, 2019, at 9:00 a.m. CST with an immediate jobsite visit; written questions were due by March 19, 2019, at 2:00 p.m.; and the bid closing date was April 3, 2019, at 1:30 p.m. The initial contract period is one year from the date of award with four optional one-year renewal periods available with written approval of all parties.

The solicitation documentation does not specify set-aside designations or restrictions limiting competition to disadvantaged enterprises or particular organization types; however, Kentucky resident bidder preferences and qualified bidder preferences may apply as authorized under Kentucky law. No incumbent vendor or current contractor was identified in the procurement documents provided. Vendors must submit all required documentation including a signed face of solicitation, completed bid information, sealed bid response, Kentucky Tax Registration Form 10A100, Certificate of Authority for foreign entities, required affidavits, and EEO forms if applicable. All estimated quantities are non-guaranteed, with actual service usage determined by climatic conditions and agency requests, and vendors are responsible for all costs incurred including materials, equipment, labor, supplies, and transportation. The specific award value or budget range was not disclosed in the available solicitation documents; however, vendors are required to submit per-unit pricing for all eleven line items with proposed pricing valid for a minimum of sixty calendar days after the bid due date. The contractor must maintain performance standards with penalties of one percent per day invoice deductions for failure to meet contracted response times, and the using agency may require the contractor to repair or replace any damage caused by work performed under the contract at no expense to the Commonwealth, with performance failure costs deducted at a rate of $40.00 per hour per person plus materials and a 25 percent administration fee.