Landscape Services for City of Southlake

The City of Southlake, Texas, located in Tarrant County, is seeking proposals for comprehensive landscape services through a Request for Proposals (RFP) covering ten service groups including town squares, city parks, city facilities, roundabouts, medians, rights-of-way, and Highway 114 corridors. The scope of services encompasses finish cut mowing, right-of-way mowing, brush hog mowing, landscaping maintenance, grounds cleanup, irrigation system management, fertilizer application, weed control, and pesticide applications. Vendors must maintain current Landscape Irrigation licenses, Backflow Prevention Assembly Tester certifications, and Commercial Applicators licenses, and provide all necessary materials, equipment, and labor. The proposal evaluation will be based on four primary factors: overall price (30%), vendor experience (30%), ability to provide services (35%), and past experience with the City (5%). Key dates include a non-mandatory pre-proposal meeting on January 27, 2026, at 1:00 PM, a written questions deadline of February 2, 2026, at 1:00 PM, and proposal submissions due by 3:00 PM CST on February 11, 2026, with an anticipated award in February or March 2026.

The contract will be for twelve months with potential extensions for up to four additional one-year periods, with the City reserving the right to purchase exclusively from the successful vendor. Vendors must provide Commercial General Liability insurance of at least $1,000,000 and Comprehensive Automobile Liability insurance of at least $1,000,000, with the City listed as an additional insured. Performance and payment bonds equal to 100% of the total contract amount are required before work commences. While no specific set-aside designations are mentioned, vendors must submit pricing electronically through the Bonfire portal, including all associated costs for delivery, labor, insurance, overhead, and profit. Pricing escalation is permitted, capped at 4% annually for contract extensions. The City does not guarantee minimum or maximum purchase quantities, and payment will be made on an "As Performed/As Requested" basis, with service timing determined through weekly coordination and approval processes.