Landscape Maintenance Woodford Co Rest Area

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, is conducting a Request for Bid (RFB) to procure landscape maintenance services for the Woodford County Rest Areas located on Interstate 64 in District Seven. The scope of work encompasses comprehensive landscape maintenance across approximately 23 acres per mowing cycle (estimated 30 cycles per season), including mowing and trimming, mulching of landscape plantings, pre-emergent and post-emergent weed control for both landscape beds and turf areas, landscape insect control, trimming of herbaceous plantings, pruning and removal of landscape shrubs and trees, landscape and turf grass fertilization, leaf removal, bi-weekly weeding of landscape beds, and seeding of grasses and flowers totaling 40 man-hours. The successful contractor must maintain a minimum of one complete crew with two laborers and equipment operators, possess certified pesticide applicators in Category 3 (Turf and Ornamentals), maintain Contractor's General Liability Insurance with $1,000,000 per occurrence limits and Kentucky workers' compensation insurance, and must begin work within six calendar days of receiving a Delivery Order. All equipment must be commercial grade, with farm tractors and rotary finish mowers prohibited for primary mowing operations. The evaluation will be conducted on a best-value basis with price weighted at 95 points and response time weighted at 5 points, with the lowest price bidder receiving maximum points and subsequent bids scored proportionally. Bids are due electronically by March 21, 2025, at 1:30 p.m. Eastern Time through the Kentucky Vendor Self Service (VSS) system, with an anticipated award date of March 31, 2025. Site visits are encouraged and can be scheduled by contacting Matthew Bland, Roadside Environment District Administrator, at the Lexington District Office (859-246-2355). The initial contract period runs from April 1, 2025, through March 31, 2026, with four optional one-year renewal periods, and prices are firm for the first twelve months with increases permitted thereafter only upon documented justification of industry-wide price changes.

Kentucky resident bidders may receive reciprocal preference against nonresident bidders from states that provide preference to their residents, though no specific set-asides for disadvantaged enterprises are indicated in the solicitation documents. No incumbent vendor or current contractor information is provided in the available documentation. Work performance that does not conform to specifications will result in suspension and a $250 penalty per occurrence, with failure to respond to a Delivery Order within the guaranteed timeframe resulting in liquidated damages of $250 per calendar day. The contractor must comply with the KPDES Pesticide General Permit (KYG99) and Pesticide Discharge Management Plan (PDMP) and apply only the specified pesticide products or approved alternatives, including Gallery 75DF (landscape pre-emergent), Pendulum AquaCap (landscape pre-emergent alternative), Roundup Pro (landscape post-emergent), Dimension (turfgrass pre-emergent), Spoiler (turfgrass post-emergent), and Mavrik Aquaflow (insecticide). The specific contract value or budget range is not disclosed in the available solicitation documents, though the scope of services and evaluation methodology suggest this is a competitively awarded contract based on cost-effectiveness and response time performance metrics.