Landscape Maintenance

Newton County Board of Commissioners in Georgia is issuing a Request for Proposal (RFP 26-18) for landscape maintenance services across multiple county facilities and locations. The procurement seeks comprehensive landscape maintenance services including mowing (maintained at 2-3 inches cutting height), chemical and manual weed control, debris cleanup, edging, fertilization, shrub and tree maintenance, mulching, seasonal plantings, and fungus control. Services are required at over 40 county-maintained sites including animal control facilities, mental health centers, community centers, government office buildings, fire stations, cell tower sites, and various roundabouts located throughout Newton County. The contract term is one year with up to four optional one-year renewals, and the County retains the discretion to add or delete service locations during the contract term with negotiated costs for any additions. Contractors must provide all equipment, chemicals, and supplies and may only utilize direct employees—subcontracting is prohibited. The County will award the contract to one or more responsible and responsive contractors whose proposals represent the best value based on the following weighted evaluation criteria: experience with similar projects (30 points), personnel qualifications (30 points), references (20 points), cost (10 points), and financial responsibility (10 points). Proposals must be submitted electronically through Bonfire's submission portal no later than 9:00 AM local time on Monday, June 10, 2026. Questions regarding the RFP must be submitted by May 28, 2026 at 9:00 AM. Site visits to all locations are permitted at any time with a Newton County representative, though no formal bidders' conference is specified.

Contractors must meet comprehensive licensing and insurance requirements, including maintaining general liability insurance of $1,000,000 per occurrence, commercial automobile liability coverage of $1,000,000 per occurrence, and statutory worker's compensation with employer's liability of $1,000,000. All contractors must hold valid Georgia business licenses and Georgia Department of Agriculture licenses, specifically including Pesticide Contractor and Commercial Applicator certifications. Contractors are required to register with E-Verify for employment eligibility verification and comply with federal work authorization requirements. Proposals must include financial references, proof of all required licenses, insurance certificates, non-collusion affidavits, debarment certifications, and immigration compliance forms, with technical proposals limited to 100 pages. The baseline contract price for financial year 2026 is $161,493.72, which represents the established scope of work for the core service locations; however, the actual award value may vary depending on the specific locations included in the final scope of work and any additions or deletions made by the County during the contract term. The RFP documents do not identify any set-aside designations for disadvantaged enterprises, incumbent vendors, or restrictions on the types of organizations eligible to respond. Pricing is to be submitted on a per-cut and per-month basis for individual locations, with the County operating on Net 30 payment terms and requiring monthly invoices detailing site names and the number of cuts or services performed.