Landscape Equipment and Supplies

The City of Pasadena's Department of Parks, Recreation and Community Services - Parks Division is seeking a vendor to provide landscape equipment and supplies through an informal selection procurement process. The contract, valid from July 1, 2024 to June 30, 2025, involves purchasing 37 line items including landscaping tools such as chainsaws, rakes, pruners, edger blades, and various related supplies. Vendors must submit electronic proposals through the City's eProcurement Portal by 2:00 pm on Friday, June 7, 2024, with all questions due by May 30, 2024. Mandatory vendor qualifications include maintaining a local warehouse within 50 miles of Pasadena City Limits and providing just-in-time delivery to PRCS-Parks at 233 W. Mountain, Pasadena, CA 91103. The award will be based on the lowest total price, with pricing required to include all taxes at a 10.25% sales tax rate. Evaluation criteria will include vendor experience, which must be documented on the Relevant Experience Form detailing five previous similar projects, and compliance with local requirements such as the Pasadena Living Wage Ordinance.

The procurement appears to have potential set-aside considerations for local and diverse businesses, as evidenced by the detailed equal employment opportunity forms (AA-1, AA-2, AA-3) that capture workforce demographic information. Vendors must provide a Unique Entity Identifier (UEI) from SAM.gov, with failure to do so potentially resulting in a non-responsive bid. While specific award value or budget range is not explicitly stated, the comprehensive nature of the 37-line item solicitation suggests a potentially significant procurement opportunity. The city reserves the right to reject any bids and may require additional documentation such as insurance certificates from selected vendors. Potential respondents must also complete the Disclosure of Lobbying Activities form, indicating potential federal reporting requirements. The procurement emphasizes local economic participation, technical competence, and compliance with municipal procurement standards, making it a comprehensive and structured solicitation for landscape equipment and supplies.