Landfill Yard Waste Grinding Services

The City of Waco, Texas is soliciting bids for Landfill Yard Waste Grinding Services through Request for Bid (RFB) No. 2025-048, targeting the processing of approximately 15,000 tons of mixed wood and yard waste annually across three locations: MSW 948A Landfill, Transfer Station, and MSW 2400 Landfill. The contract requires a high-speed tub grinding contractor to reduce yard waste to a 3-inch product size, with specific operational parameters including working hours from 7:00 AM to 5:00 PM Monday through Friday, with potential extended hours available upon request. Bidders must submit detailed manufacturer specifications for grinding equipment and comply with environmental regulations and safety standards. A mandatory site visit is scheduled for July 22, 2025, with potential bidders required to RSVP to the Landfill Manager or Supervisor. The initial contract term is one year, with provisions for three optional one-year renewals, potentially extending through September 30, 2025, with bids due on August 7, 2025, at 2:00 PM CT and bid opening at 2:05 PM CT.

The procurement appears open to all qualified vendors, with no specific set-aside designations explicitly noted. Three wood recycling companies have submitted competitive bids: Central Wood Recycling from Waco, Austin Wood Recycling from Hutto, and The Organic Recycler from Forest Hill, with per-ton pricing ranging from $12.50 to $19.50 in the first year. The total contract expenditure is not expected to exceed $200,000 during the initial term, with payment based on verified tonnage processed through the City of Waco's computer scale system. While no Minority/Women-owned Business Enterprise (MWBE) designation is highlighted for the current bidders, a previous bid tabulation showed potential MWBE participation from Greenbelt Turf Management. The successful bidder will be responsible for removing contaminants, maintaining a clean work site, and operating equipment without city-provided fuel or power support. The City of Waco will not be responsible for equipment sustenance, and bidders must demonstrate comprehensive capabilities in yard waste grinding and waste management.