Landfill Yard Waste Grinding Services

The City of Waco, Texas has issued a Request for Bid (RFB No. 2025-048) for Landfill Yard Waste Grinding Services, seeking a qualified contractor to process yard waste at three specific locations: MSW 948A Landfill, Transfer Station, and MSW 2400 Landfill. The procurement requires a contractor with high-speed tub grinding equipment capable of processing approximately 15,000 tons of yard waste annually, including stumps, logs, branches, and landscaping trimmings, with a final mulch product screened to no larger than 3 inches. The one-year contract includes options for three additional one-year renewals, with grinding operations restricted to 7:00 AM to 5:00 PM Monday through Friday, and potential Saturday operations by request. Site visits are scheduled for July 22, 2025, with formal bids due on August 7, 2025, at 2:00 PM CT. Key contractor responsibilities include removing contaminants from yard waste, maintaining a professional work site, and submitting quarterly tonnage reports to the Texas Commission of Environmental Quality. The contractor will be responsible for providing all necessary equipment, with the City not supplying fuel or power, and will face liquidated damages of $250 per day for service delivery delays.

The solicitation includes provisions for minority and women-owned business participation and requires contractors to submit various compliance documentation, including drug-free workplace certification and conflict of interest disclosures. While specific set-aside designations are not explicitly detailed, the bid appears to encourage diverse business participation. The total contract expenditure is not expected to exceed $200,000 during the initial term, with payment determined on a per-ton basis of processed material using the City of Waco's computer scale system. Bidders will be evaluated based on their ability to meet technical specifications, compliance requirements, and competitive pricing. The procurement does not indicate the presence of an incumbent vendor, and no specific technology integration requirements are mentioned. Interested contractors must demonstrate capability in yard waste grinding, possess appropriate high-speed tub grinding equipment, and be prepared to operate within the specified performance parameters and environmental regulations.