Lamps for Warehouse Stock

Laramie County School District Number One is seeking bids for Invitation for Bid (IFB) No. 22CB4008, specifically soliciting proposals for lamps to be stocked in the district's central warehouse. The procurement is an open-end annual contract for lamp procurement, with a contract period from March 1, 2022 to February 28, 2023 and potential renewal options for up to two additional years. Bidders must submit proposals by December 2, 2021 at 2:00 p.m., with bid opening occurring at 2810 House Avenue, Room 118 in Cheyenne, Wyoming. The district requires detailed product information from vendors, including brand names, model numbers, and manufacturer specifications, with pricing to be quoted FOB Cheyenne and submitted to two decimal places. Evaluation criteria emphasize that while cost is important, the lowest bid is not guaranteed acceptance, and the district reserves the right to award the contract by item or groups of items in its best interest. Bidders must also comply with safety standards, provide Safety Data Sheets, and adhere to federal and state regulations.

The procurement includes cooperative purchasing provisions, allowing other school districts, governmental agencies, and non-profit organizations to potentially utilize the contract. While no specific set-aside designations are mentioned, the district indicates potential preference for Wyoming resident bidders, with a 5% preference for commodities. No minimum order quantities are guaranteed, which suggests flexibility for both the district and potential vendors. The bid documents indicate that vendors must complete a comprehensive Supplier Application, register on the Rocky Mountain E-Purchasing System, and provide a W-9 form. Vendors may be subject to federal debarment status checks and must comply with ethical standards and avoid conflicts of interest. Although specific budget ranges are not explicitly stated, the procurement is structured as an as-needed contract for warehouse stock, implying potential variability in total contract value based on the district's lamp requirements during the contract period.