Lamps for Lake Barkley State Resort Park

The Commonwealth of Kentucky Finance and Administration Cabinet issued a Request for Bid (RFB) on behalf of the Department of Parks to procure hospitality lamps for Lake Barkley State Resort Park. The solicitation seeks 112 units of 59" Espresso Floor Lamps (Arkansas Lamp Item No. 6012F-US or approved equal) and 145 units of 27" Espresso Table Lamps (Arkansas Lamp Item No. 6011T-US or approved equal), totaling 257 lamp units for delivery to the facility located at 3500 State Park Road, Cadiz, Kentucky 42211. Vendors were required to submit written questions by April 19, 2023, with the Commonwealth responding by April 21, 2023, and bids were due by April 28, 2023, at 1:30 p.m. ET. All pricing must be quoted F.O.B. Destination Freight Prepaid and Allowed, excluding federal excise tax and Kentucky sales or use tax, with delivery time stated in specific working days and a one percent invoice deduction applied per day for late delivery. Award was to be made on a best value basis using weighted criteria: Price (90 points), Delivery (5 points), Warranty (5 points), and TAA Compliance (pass/fail), with the lowest-price bidder receiving maximum points and subsequent bidders scored proportionally. A minimum one-year warranty at no additional cost is required, and vendors offering longer warranties receive additional points. Electronic bidding through the Kentucky eProcurement system is mandatory, requiring vendors to be registered in the Commonwealth's Vendor Self Service System prior to submission.

Kentucky resident bidder preferences and qualified bidder preferences apply in accordance with Kentucky statutes. Vendors must submit required affidavits, tax registration forms if applicable, and Trade Agreements Act compliance certificates as part of their bids. All products must comply with TAA requirements as a condition of eligibility. Price increases are prohibited during the first twelve months of the contract and require written justification for any increases thereafter; the Commonwealth reserves the right to cancel the contract with thirty days' notice. No incumbent vendors or existing contractors are identified in the solicitation, and no specific budget range or award value is provided. The contract establishes an award contract for use by the Department of Parks with no specified renewal options mentioned, indicating this is a one-time procurement to fulfill the hospitality lamp requirements for the state resort park.