Lake Country School District Mechanical Systems

The Lake Country School District in Waukesha County, Wisconsin, is seeking a single prime contractor to execute a district-wide mechanical systems infrastructure improvement project funded by a capital referendum from April 2024. The procurement is a comprehensive Request for Proposal (RFP) for eight base bid items and three alternates, including VAV box replacements, air handling unit modifications, air-cooled chiller replacement, IT/rooftop unit replacement, complete DDC controls system installation, well system upgrades, water softening system replacement, and domestic hot water heater replacement. Proposals must be submitted digitally by 3:00 p.m. on Monday, November 17, 2025, to Jordan Steger, Director of Buildings and Grounds. A mandatory pre-proposal conference is scheduled for Friday, October 24, 2025, at 10:30 a.m., with site access available only at this time. The deadline for written questions is 5:00 p.m. on Wednesday, November 5, 2025. Contractors must provide itemized cost proposals, preliminary construction timelines, and be responsible for all local approvals and project-related permitting. The anticipated contract award is in December 2025, with project planning from January through May 2026, construction commencing June 8, 2026, and completion by August 2026.

The RFP does not specify explicit set-aside designations or restrictions on respondent types. While no incumbent vendors are mentioned, the project requires a contractor capable of comprehensive mechanical systems work across multiple building systems. The vendor will be expected to coordinate closely with the district to minimize disruption to school operations, with construction phasing aligned with the school schedule and campus activities. The project will involve integrating new mechanical infrastructure with existing building systems, including replacing and upgrading VAV boxes, air handling units, chillers, controls systems, and water treatment equipment. Though a specific budget range is not explicitly stated, the project is funded through a capital referendum and involves significant infrastructure improvements across multiple systems. Submitted cost proposals are expected to serve as the basis for budget establishment, with the selected partner supporting the district in refining design scope and establishing a final contract value.