Laboratory Services

This Request for Proposals (RFP) is issued by the City of Pasadena's Water & Power Department (Los Angeles County, California) seeking laboratory services for drinking water compliance monitoring under a one-year contract. The procurement requires proposals from California Environmental Laboratory Accreditation Program (ELAP) accredited laboratories to perform analytical testing on drinking water, surface water, and groundwater samples. Bidders must be capable of conducting 61 different analytical tests at estimated annual quantities specified in the pricing proposal table, providing sample containers, conducting sample pickup and delivery, and submitting digital reports to the City's systems. Required qualifications include current ELAP accreditation, EPA approval for UCMR5 monitoring, proof of proficiency testing records, references, and supporting documentation of laboratory capabilities. The evaluation process employs a competitive scoring methodology across four primary criteria: Proposed Solution (12 points), Experience (13 points), Cost Proposal (65 points), and additional preferences for Local Pasadena Businesses (5 points) and Small/Micro-Businesses (5 points). The deadline for submitting questions is January 13, 2023, with proposals due on January 31, 2023 at 2:00 pm. The City reserves the right to award one or multiple contracts based on the structured selection process.

No specific set-aside designations or disadvantaged enterprise restrictions are explicitly outlined in the procurement documents, though the scoring methodology includes preference points for Local Pasadena Businesses (5 points) and Small/Micro-Businesses (5 points), which may incentivize participation from smaller firms. The contract includes comprehensive prevailing wage and living wage requirements, equal employment opportunity provisions, and federal compliance obligations typical of municipal contracting, as evidenced by the inclusion of HUD federal attachments and Master Services Contract terms. All bidders must provide their Unique Entity Identifier (UEI) from SAM.gov as a mandatory submission requirement, with failure to provide this information resulting in a non-responsive bid designation. The specific total contract value is not explicitly stated in the available documentation; however, proposers must provide comprehensive pricing covering all aspects of service delivery, including labor, materials, insurance, overhead, and all associated costs for the complete scope of laboratory services outlined in the pricing proposal table.