Laboratory Relocation Services

The Missouri Department of Natural Resources, Missouri State Highway Patrol, and Missouri Department of Agriculture are requesting proposals for laboratory relocation services under RFP STATE 0000000487SL, with proposals due August 21, 2026, at 2:00 PM Central Time via MissouriBUYS. A mandatory pre-proposal teleconference and facility tours at three current laboratory locations and the new campus are scheduled for July 29, 2026.

The scope encompasses relocation of analytical laboratory equipment, hazardous chemicals, and associated materials from three current locations to a new multi-agency laboratory campus at 135 North Chestnut Street, Jefferson City, Missouri. The Department of Natural Resources Environmental Services Program relocation will be conducted in two phases with three steps each; the Missouri State Highway Patrol Crime Laboratory and Missouri Department of Agriculture relocations will each consist of one phase with three steps. Services include pre-move preparation, inventory development, equipment moving and packing, post-move installation, calibration, and verification. The Department of Natural Resources inventory spans over 100 analytical instruments (gas chromatographs, mass spectrometers, HPLC systems, ICP-MS units, and supporting apparatus) plus approximately 100 distinct chemicals and reagents; the Missouri State Highway Patrol inventory encompasses thousands of forensic reagents, controlled compounds, and specialized chemicals organized across six laboratory disciplines; the Missouri Department of Agriculture inventory includes specialized equipment and supplies across laboratory, warehouse, and office areas. Equipment weights range from 5 pounds to 1,000 pounds.

Contractors must have a minimum of five years of professional experience moving, recalibrating, and installing analytical laboratory equipment and one year of experience moving hazardous chemicals in compliance with Department of Transportation regulations. The leadership team shall consist of no more than three project managers with prior laboratory relocation experience; the working team must include at least three laboratory personnel with prior relocation experience and at least three movers trained in hazmat transportation. All contractor personnel must pass background checks at the contractor's expense and comply with E-Verify requirements. Pricing is firm and fixed with no additional costs permitted including taxes or shipping charges. The contract period extends from the effective date through April 30, 2027, with renewal options for two additional one-year periods. The contractor must maintain liability insurance with limits of at least $2 million per occurrence and comply with extensive federal requirements including OMB Uniform Administrative Requirements (2 CFR Part 200), debarment certifications, the Byrd Anti-Lobbying Amendment, Drug Free Workplace Act, nondiscrimination statutes, and patent disclosure procedures. The contractor assumes full responsibility for equipment movement, installation, testing, and post-move verification to ensure all equipment meets manufacturer specifications. The state reserves the right to terminate for convenience with 30 days' notice or for breach with opportunity to cure within 10 business days. Contractor liability is limited to 150% of the total yearly contract price except for equipment damage replacement, reckless or fraudulent actions, and third-party bodily injury or property damage claims.