Lab Supplies/Maintenance

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Cabinet for Health and Family Services, is procuring lab supplies and maintenance services for Western State Hospital's laboratory through Request for Bid (RFB) 758 2500000452. The procurement encompasses Lab Analyzers/Maintenance & Reagents for three existing analyzer systems: the AU480 (Hematology), Access 2 (Immunology/Serology), and DxH 560 (Chemistry). Vendors must supply approximately 100+ line items including reagents, calibrators, controls, electrodes, sample cups, analyzer leases, and technical training services. The selected vendor must provide a minimum three-year warranty covering all parts, labor, and travel at no additional cost, with technical service response required within 24 hours and on-site assistance within 48 hours of request. Required qualifications include Kentucky tax registration, commercial general liability insurance of $1,000,000 per occurrence/$2,000,000 aggregate, registration in the Commonwealth eProcurement System, and submission of required affidavits and certificates prior to award. The contract will be awarded on a best value basis with 95 points allocated to price (lowest bidder receives maximum points) and 5 points for warranty coverage. The deadline for written vendor questions was May 23, 2025, with Commonwealth responses posted by May 28, 2025; bids are due electronically by June 5, 2025, at 1:30 PM ET through the eProcurement system. The initial contract period runs from the award date through June 30, 2026, with four optional two-year renewal periods available subject to written approval and potential renegotiation.

Kentucky resident bidders may receive reciprocal preference consideration, and qualified bidders as defined under KRS 45A.465 may receive a 15 percent preference in the evaluation process. No incumbent vendors or current contractors are specifically identified in the solicitation documents. All pricing must be submitted on Attachment B Bid Sheet inclusive of freight, delivery, installation labor, and applicable taxes (exempt for Commonwealth purchases), with pricing valid for a minimum of 60 calendar days after the bid due date. Vendors are responsible for providing comprehensive reporting, training, and documentation deliverables throughout the contract term. Carrie Willard, Commonwealth Buyer, serves as the sole point of contact at 502-564-6515 or Carrie.Willard@ky.gov. No specific award value or budget range has been disclosed in the solicitation materials; interested vendors should contact the Commonwealth Buyer or consult the detailed bid specifications for complete pricing requirements and technical specifications.