L3 Harris Radio Equipment and Services

The Commonwealth of Kentucky Finance and Administration Cabinet issued a Request for Bid (RFB) on November 27, 2023, seeking vendor proposals for L3 Harris Radio Equipment and Services on behalf of all state agencies and political subdivisions, including cities, counties, and school districts. The solicitation seeks minimum percentage discounts off the manufacturer's retail price (MSRP) for L3 Harris catalog products across eleven product code categories, encompassing portable two-way radios, vehicle radio relay systems, software, licenses, options, feature options, parts, and service parts. Vendors must also provide an hourly service rate for equipment maintenance with a requirement to respond to service requests within 48 hours without applying trip charges. Written questions were due by November 30, 2023 at 10:00 AM ET, and proposals must be submitted by December 8, 2023 at 1:30 PM ET. The award shall be made on a best value basis, with evaluation criteria consisting of cumulative percentage discount (95 points) and hourly service rate (5 points). The resulting master agreement shall be effective from the date of award through November 30, 2025, with an optional renewal period of four additional two-year terms subject to mutual written approval and potential renegotiation of terms and conditions. Pricing is based on static discount percentages applied to the manufacturer's published price list for the life of the master agreement, with price increases for hourly service rates permitted after the first twelve months if justified by industry-wide price changes.

Resident bidders of Kentucky meeting specific tax filing and insurance requirements receive reciprocal preference consideration in the evaluation process. Contractors must maintain general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, as well as Kentucky workers' compensation insurance, and must comply with multiple Kentucky statutes regarding taxes, employment, and safety. No specific set-asides for disadvantaged enterprises or women-owned, minority-owned, or veteran-owned business enterprises are mentioned in the solicitation. No incumbent vendors or current contractors are identified in the available documentation. The contract does not specify a particular budget range or award value, as pricing will be determined by the discount percentages and hourly rates submitted by the winning bidder applied against the L3 Harris manufacturer's published price list.