KYPCIS Catering / Bowling Green KY

The Commonwealth of Kentucky, Department of Criminal Justice Training, is requesting quotations for catering services to support the Kentucky Post Critical Incident Seminar (KYPCIS) in Bowling Green, with responses due September 2, 2026 at 3:00 p.m. EST. Vendors must be located within 45 miles of the venue and hold proper catering and food service licenses.

The scope includes lunches, dinners, snacks, beverages, and paper products for up to 85 participants daily during two seminars scheduled for October 2026 and April 2027. Services will be provided at Hillvue Heights Church, 3219 Nashville Road, Bowling Green, Kentucky. The vendor must supply all necessary equipment and supplies except tables and chairs, accommodate last-minute requests, and address various food allergies and dietary requirements.

Kentucky resident bidders and qualified bidders, including Kentucky Correctional Industries and Kentucky Industries for the Blind, may receive reciprocal or statutory preferences. Vendor pricing shall not exceed $12,500 per seminar, with total annual costs restricted to $20,000 per fiscal year. The contract period runs from October 1, 2026 through June 30, 2027, with no renewal options. Award will be made on a best value basis, allocating 1000 points to price evaluation using comparative methodology favoring the lowest bid.

Payment will be made within 30 working days of invoice submission and agency approval, with invoices due by the 10th of the month following service delivery. Vendors must comply with all applicable Kentucky statutes regarding taxes, unemployment insurance, workers' compensation, wages and hours, and occupational safety. An executed affidavit certifying compliance with Kentucky campaign finance laws and resident bidder status, if applicable, is required at submission.