KYDJJ- Optometry Services- FY 27

The Commonwealth of Kentucky, Justice and Public Safety Cabinet, Department of Juvenile Justice (KYDJJ) is requesting proposals for on-site optometry services at 13 juvenile detention and development facilities statewide, with proposals due October 14, 2026 at 2:00 p.m.

The scope encompasses comprehensive eye examinations, eyeglass prescription laboratory services, lens replacement, and frame adjustment and repair for juveniles in KYDJJ custody. Contractors will conduct approximately 3–5 clinics per facility annually or 3–4 clinics monthly. All eyeglasses must meet ANSI standards. Services are provided when a minimum of four juveniles require care or upon facility request. The contractor must designate a backup licensed optometrist for absences and comply with HIPAA, confidentiality requirements, National Commission on Correctional Health Care standards, and Kentucky civil rights statutes.

Evaluation is based on technical qualifications (110 points maximum), cost (100 points maximum), and optional oral presentations (30 points maximum), totaling 240 possible points. Technical scoring includes years of experience in optometric and laboratory services (50 points), professional references (30 points), and service availability (30 points). Licensure and resume submission are mandatory requirements. Contractors must submit a daily rate structure for clinic services serving a minimum of four juveniles and per-juvenile rates for additional patients above that threshold. All items are quoted F.O.B. Destination with no additional charges unless specifically included and accepted by KYDJJ.

The anticipated contract term runs from October 20, 2026 through June 30, 2028, with renewal options for up to two additional two-year periods, subject to approval by the Finance and Administration Cabinet Secretary and the Legislative Research Commission Government Contract Review Committee. Contractors must carry Commercial General Liability Insurance of $1 million per occurrence and $2 million aggregate, and Professional Liability Insurance of $1 million per claim. Payment is made within 30 working days of invoice receipt and service acceptance. Written questions are due September 30, 2026 at 2:00 p.m. No bidders conference is scheduled.