KYDJJ- Optometry Services- FY 27

The Kentucky Department of Juvenile Justice (KYDJJ) is soliciting on-site optometry services through Request for Proposal (RFP) 523 2600000351 for juvenile facilities across Kentucky, with Elliott County as the identified jurisdiction. The procurement encompasses comprehensive eye examinations, laboratory services for filling prescriptions and repairing eyeglasses to ANSI standards, contact lens provision when medically warranted, and related services for KYDJJ residents. The contractor must provide services on-site at multiple facilities when a minimum of four juveniles require care, with an expected frequency of three to five clinics per facility annually or three to four clinics monthly, delivered under flexible hours with telephone consultation availability during non-office hours. The evaluation will be conducted on a 240-point scale consisting of a technical proposal (110 points maximum) assessing qualifications and licensure (pass/fail requirement), professional references (30 points with 10 points per favorable reference), years of experience and quality laboratory performance (50 points), and service availability and flexibility of hours (30 points), plus a cost proposal (100 points maximum) awarding maximum points to the lowest-priced proposal, and optional oral presentations or demonstrations (30 points maximum). Written questions regarding the RFP are due by 2:00 PM Eastern Time on April 10, 2026, with anticipated responses by April 15, 2026, and all proposals must be submitted electronically through Kentucky's Vendor Self Service System by 2:00 PM Eastern Time on April 30, 2026. The initial contract term is anticipated to be July 1, 2026, through June 30, 2028, with the Commonwealth reserving the right to renew for up to two additional two-year periods subject to approval by the Finance and Administration Cabinet Secretary and the Legislative Research Commission Government Contract Review Committee.

The RFP does not specify any set-aside designations or restrictions limiting the types of organizations that may respond. No incumbent vendors or current contractors are identified in the solicitation documentation, nor is there any reference to existing infrastructure or technology that requires integration. The contractor must provide a daily rate per visit encompassing all services referenced in the scope of work and maintain Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, as well as Professional Liability Insurance with minimum limits of $1,000,000 per claim. Items are quoted F.O.B. Destination with no additional charges for delivery, insurance, permits, or other costs unless specifically included and accepted. No award value or budget range is disclosed in the solicitation materials; the Commonwealth reserves the right to reject any and all proposals and to negotiate fair and reasonable compensation based on submitted pricing.