Kubota UTV 1100 Side by Side w/Possible Trade-in

The State of Maine Department of Administrative and Financial Services, Division of Procurement Services, is requesting quotations for four Kubota UTV 1100 or equivalent side-by-side utility vehicles, with quotations due December 27, 2023 at 4:00 p.m. EST through the State's Advantage Vendor Self Service (VSS) electronic procurement system.

Award will be made to the lowest bidder for new UTVs on a best value basis, with delivery timeframe (measured in calendar days from award) as a stated evaluation factor. The State is procuring on behalf of the Department of Veterans and Emergency Management. Delivery is to the Maine Bureau of Veterans' Services at 163 Mount Vernon Road, Augusta, Maine, with immediate need.

All bid prices must be submitted on company letterhead, include only the cost of new UTVs under FOB Destination shipping terms (all shipping charges included), and exclude trade-in allowance values from the primary bid total. The State is tax-exempt and reserves the right to negotiate purchase of additional units at the bid price for six months following award. This RFQ does not establish a guaranteed purchase quantity — all purchases depend on bid results and departmental budget availability.

Optional trade-in allowances are available for four used RTV900 models and one RTV900 equivalent (model years 2007 to 2010), submitted on the Appendix D trade-in allowance form and subject to approval by Maine Surplus Property only if deemed in the State's best interest.

Required bid documents include a detailed quote with make, model year, and model number; manufacturer product data sheets; warranty information; completed Appendix D trade-in form; and a signed Appendix A bid cover page and debarment certification. Bids received without complete required documentation may be rejected without notice.