Kodak Scanner RFQ # 2025-ITO-089141

The California Department of Financial Protection and Innovation (DFPI) has issued a Request for Quotation (RFQ) # 2025-ITO-089141 for the procurement of a Kodak I5250 document scanner with specific technical requirements, targeting jurisdictions in Sacramento County and San Francisco City. The solicitation seeks a scanner with 150 PPM duplex capability and a 3-month standard warranty, along with a Kodak Care Kit providing an additional 9 months of extended warranty and one preventative maintenance service per year. Professional services are included in the procurement, which requires the successful vendor to remove an existing I5200V scanner, unpack and install the new scanner, install necessary drivers and software, create VRS profiles, perform test scans, and provide basic operational and maintenance training. The RFQ is scheduled with key dates including the release on 9/29/25, vendor questions due by 9/30/25 at 5 pm PST, and the final RFQ submission due on 10/2/25 at 5 pm PST, with a 45-day quote validity period. Delivery will be Free on Board (F.O.B) Destination Freight Prepaid, with specific shipping instructions for the Sacramento office loading dock, and the department will only accept new, current production equipment.

While the DFPI has elected to waive Disabled Veteran Business Enterprise (DVBE) program requirements, they are offering a potential 5% bid preference for non-small businesses that can demonstrate 25% participation from California certified small business subcontractors. The solicitation includes multiple attachments and declarations necessary for bidding, such as a Payee Data Record, Bidder Declaration, and various DVBE-related documents. The procurement specifically requires that only new, current production equipment will be accepted, explicitly excluding used, shopworn, demonstrator, prototype, or discontinued models. Although no specific award value or budget range is explicitly stated in the documentation, the procurement appears focused on replacing an existing scanner with a modern, high-performance document scanning solution. The comprehensive RFQ package suggests a structured approach to vendor selection, with multiple administrative and technical requirements designed to ensure a precise match between the department's needs and the proposed scanning equipment.