Kodak Scanner RFQ # 2025-ITO-089141

The Department of Financial Protection and Innovation (DFPI) in California has issued Request for Quotation (RFQ) #2025-ITO-089141 for the procurement of specific scanning equipment across Sacramento County and San Francisco jurisdictions. The solicitation seeks one Kodak I5250 Document Scanner with 150 PPM duplex capability and a 3-month warranty, accompanied by one Kodak I5X20 Care Kit with 9 months extended warranty and one Tungsten VRS Elite Production item. The procurement also includes two days of professional services and provides a trade-in credit for an existing I5200V scanner. Key action dates for this procurement include the RFQ release on 9/19/25, vendor questions due by 9/23/25 at 4 pm PST, and the final quote submission deadline of 9/25/25 at 4 pm PST. All proposed equipment must be new, representing the latest production model, with used, demonstrator, prototype, or discontinued models explicitly prohibited. Delivery requirements mandate inside delivery to the Sacramento office, with specific loading dock instructions to be followed.

The solicitation includes provisions for small business preferences, offering a 5% preference for small businesses or non-small businesses that demonstrate at least 25% California certified small business subcontractor participation. While the Department has waived Disabled Veteran Business Enterprise (DVBE) program requirements, they have opted to include a DVBE incentive in the evaluation process. The procurement allows for potential partial awards to one or more vendors if deemed more cost-effective, providing flexibility in the contracting approach. Though specific budget ranges are not explicitly detailed in the documentation, the comprehensive equipment and service requirements suggest a moderate-value procurement focused on upgrading document scanning capabilities. The Department reserves the right to make final determination on award distribution, emphasizing a strategic and potentially competitive selection process that considers both technical capabilities and business diversity considerations.