Kitchen Hood Fire Suppression Systems – Inspection, Maintenance and Repair

The Sachem Central School District in Suffolk County, New York, is soliciting bids for Kitchen Hood Fire Suppression Systems Inspection, Maintenance, and Repair services (Bid B 25-506) for 18 school locations across its district. The contract will cover a period from July 1, 2025, through June 30, 2026, with potential for two additional one-year renewals. Contractors must provide two semi-annual comprehensive inspections of kitchen chemical fire suppression systems, including emergency and non-emergency service calls. Specific deliverables include detailed maintenance, labor rates for service/cleaning/repairs (with overtime at 1.5x straight time), and a maximum 10% material markup for parts and supplies. Bidders are required to submit a comprehensive Statement of Bidder's Qualifications, demonstrating technical expertise in fire suppression system maintenance. The bid is scheduled to be opened on May 14, 2025, at 10:00 AM, with all inquiries directed to the Purchasing Office at (631)471-1330. Submission requirements include a completed W-9 form, vendor pricing documents on a flash drive, and a hard copy of all required documentation.

The procurement appears to be open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. Bidders must meet extensive qualification requirements, including proof of labor registration, compliance with prevailing wage rates, and submission of various certifications such as sexual harassment prevention, Iran Divestment Act, and non-collusive bidding certifications. Insurance requirements are robust, mandating comprehensive coverage including Commercial General Liability, Automobile Liability, Workers' Compensation, and Umbrella/Excess Insurance with specific minimum coverage amounts. While no specific budget range is explicitly stated, the contract covers maintenance services for 18 school locations with provisions for both scheduled inspections and potential repair work. The district reserves the right to reject any bid and will award the contract to a single vendor based on the most advantageous proposal, suggesting that price is not the only evaluation criterion. Potential contractors should be prepared to demonstrate technical capability, compliance with regulatory requirements, and competitive pricing for comprehensive kitchen hood fire suppression system services.