Kiefer Landfill Source Testing Services

The County of Sacramento is soliciting proposals for annual air quality source testing services at the Kiefer Landfill, located in southeastern Sacramento County, California. The procurement seeks a qualified consultant to conduct comprehensive source testing on two landfill gas (LFG) destruction flares and five LFG gas-to-energy internal combustion engines. Key deliverables include preparing source test plans compliant with Sacramento Metropolitan Air Quality Management District (SMAQMD) permits, performing annual source tests with three test runs per unit, and generating detailed testing reports. The first source test is scheduled for June 2026, with subsequent annual testing in the same month, and the initial contract term is five years with potential annual renewals. The RFP was released on November 20, 2025, with a question submission deadline of December 18, 2025, and proposal responses due by January 15, 2026 at 4:00 p.m. through OpenGov Procurement. Evaluation criteria are equally weighted: 30% for quality of proposed services, 30% for experience and qualifications, 30% for cost, and 10% for proposal compliance. Proposals must not exceed 15 pages and include a cover letter, organizational profile, service delivery plan, project manager details, key staff resumes, client references, and rate sheets.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the solicitation documents. The maximum total payment for the contract is $250,000, with compensation provided on a time and expenses basis according to the consultant's proposed rates. Bidders must submit rate sheets for labor and expenses, including markup fees for materials and equipment rentals, with rates effective for the 2026 calendar year. The consultant will be responsible for providing all necessary equipment, including utilizing existing permanent scaffolding for engine exhaust stacks and a manlift for flare access. Insurance requirements are comprehensive, including general liability ($2,000,000 general aggregate), commercial automobile liability ($1,000,000 combined single limit), workers' compensation, and professional liability insurance ($2,000,000 per claim and aggregate). The County retains the right to terminate the agreement without cause upon thirty days' written notice or immediately for cause if the consultant fails to meet contract obligations. No incumbent vendor information was provided in the solicitation documents.