Kids to the Park Transportation

Jackson County, Missouri's Parks and Recreation Department is issuing an Invitation to Bid (ITB No. 26-011) for Kids to the Park Transportation services, seeking a qualified transportation provider to furnish a 20-person limo bus for up to 15 trips transporting youth from Kansas City area organizations to various Parks and Recreation facilities, including Longview Beach, Missouri Town 1855, Jacomo Marina, and other county park locations. The service scope includes 14 regular 3-hour trips scheduled on Tuesdays and Thursdays from 12:30 p.m. to 3:30 p.m., plus one 3-hour Friday evening trip from 8:30 p.m. to 11:30 p.m., with all trips occurring between June and August 2026. Bidders must submit responses electronically through the Jackson County Bonfire Portal with an Intent to Bid due by 12:00 p.m. CDT on April 14, 2026, and formal bid responses due by 2:00 p.m. CDT on April 14, 2026; questions regarding the solicitation must be submitted by 5:00 p.m. CDT on April 7, 2026. All work must be performed within the Greater Kansas City Metropolitan Area, encompassing Cass, Clay, Jackson, Lafayette, Platte, and Ray counties in Missouri, and Johnson and Wyandotte counties in Kansas, with bidders located outside this region required to submit documentation detailing performance capabilities. Required bid submittals include a completed Term and Supply Contract, Affidavit, Certificate of Compliance, Statement of Contractor's Qualifications, Acknowledgment of Receipt of Addenda, Bidder's Quotation Sheet with daily rates for regular and after-hours service, and Exhibit F-Bidder's Exceptions, with failure to include any required submittal potentially resulting in bid rejection. The contract is structured as a term and supply agreement with an initial 12-month term from the effective date and provisions for annual extensions not exceeding an additional 12 months, subject to County Legislature approval and contingent upon no changes to specifications, terms, conditions, or price increases unless previously specified.

Bidders must demonstrate Missouri residency or valid registration with the Missouri Secretary of State and maintain good standing with applicable regulatory agencies; the County provides preference to Missouri-manufactured goods and Missouri-based businesses when quality and pricing are comparable. All contractors must procure and maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Commercial Automobile Liability ($1,000,000 combined single limit), Workers Compensation at statutory limits, and Excess/Umbrella Liability ($1,000,000 each occurrence and aggregate) with a $10,000 retention, naming Jackson County and its agencies as additional insureds, with Certificates of Insurance due within 10 calendar days of request or before work commences. Additional requirements include tax clearance verification, federal work authorization program enrollment for contracts exceeding $5,000, equal employment opportunity compliance, submission of an IRS W-9 Form, evidence of current required licenses, and two dedicated company email addresses; all drivers must be fully and properly licensed. No specific budget amount or award value is identified in the solicitation documents, and pricing information is to be submitted by the bidder on the Quotation Sheet on an FOB Destination basis with all shipping, packing, and drayage charges the responsibility of the bidder. The County reserves the right to split awards, reject any or all bids, waive technical defects, request bid clarifications, add or delete trip locations as necessary, terminate the contract for any reason with 14 days written notice, and allow other County departments to utilize the resulting term and supply contract. Payment will be made within 30 days following proper delivery, acceptance, and receipt of a correct invoice referencing the County Purchase Order Number.