Khaki Twill Fabric

The Commonwealth of Kentucky, specifically the Department of Corrections, is soliciting bids for a textile procurement contract covering khaki twill fabric and gray coat liner for two correctional facilities: Eastern Kentucky Correctional Complex in West Liberty and Kentucky State Penitentiary in Eddyville. The Request for Bid (RFB 758 2500000533) seeks 144,000 yards of khaki twill fabric with precise specifications, including a 65% polyester/35% cotton composition, 88 x 41 thread count, and 7.5 oz./square yard weight, along with 10,000 yards of gray coat liner fabricated from 100% polyester in charcoal gray at 270 gsm. The bid evaluation will utilize a best value ranking approach, allocating 90 points to pricing and 10 points to delivery time, with vendors required to bid on all line items. Key dates include March 20, 2025, as the deadline for written vendor questions, and March 28, 2025, at 1:30 PM ET as the bid submission deadline. The initial contract period will span one year, beginning July 1, 2025, with potential extensions for four additional one-year periods. Successful bidders must provide product samples for specification verification and ensure first-quality materials with no seconds accepted.

The procurement opportunity includes specific preferences and restrictions, favoring Kentucky resident bidders and qualified bidders such as Kentucky Industries for the Blind and nonprofit agencies serving individuals with severe disabilities. Vendors must complete mandatory affidavits demonstrating legal compliance, including campaign finance, resident bidder status, and qualified bidder certifications. The Commonwealth reserves the right to assess vendor performance history, with poor performance in the previous 12 months potentially disqualifying a bidder from award. Pricing must remain fixed for the initial 12-month contract period, with no permitted increases. While no specific budget range is explicitly stated, the procurement involves substantial textile volume across two correctional facilities. The contract will be processed through Kentucky Correctional Industries in Frankfort, with billing and administrative management centralized at the state level. Successful vendors must adhere to comprehensive packaging, labeling, and delivery requirements, with all shipping and handling charges expected to be inclusive of the proposed pricing.