Keyless Building Entry System

Whitefish Township Community Schools, located in Paradise, Michigan, issued a Request for Proposal (RFP) for the installation of a keyless building entry system integrating electronic door locks with access controls and security cameras. The procurement seeks proposals to equip up to 25 interior doors and up to 8 exterior doors with keyless card reader systems, along with up to 5 exterior and 5 interior security cameras integrated with the existing HIKVision system. Priority installation locations include the North Entrance, Main Office, South Entrance, annex, and classroom doors, with all installations required to be completed by August 31, 2019. Vendors must submit complete hardware descriptions, identify all maintenance and hidden costs, provide references from three K-12 school district accounts for comparable work, and submit product data, door hardware schedules, product certificates for electrified hardware, and evidence of installer qualifications and manufacturer approval. The RFP evaluation will be based on best value considering price, conformance to specifications, quality and relevance of training, past performance, and financial stability. The proposal deadline was May 7, 2019, at 2:00 PM, with public bid opening and reading scheduled for 2:15 PM the same day, and all inquiries and questions regarding specifications were required to be directed to Thomas O. McKee, Superintendent, by Friday, May 3, 2019.

The RFP does not indicate specific set-aside designations or restrictions limiting responses to particular categories of organizations such as disadvantaged enterprises. All vendors are required to complete an Iran Affidavit certifying compliance with Michigan Public Act No. 517 of 2012 regarding Iran Economic Sanctions. Vendors must conduct keying conferences, deliver keys two weeks before installation, and provide warranty coverage including one year from Substantial Completion for most components, three years for exit devices and locksets, and ten years for manual closers. The school district is exempt from federal and state sales taxes, and all bid pricing must include inside delivery and installation at specified locations. No incumbent vendors or budget range was identified in the procurement documentation provided.