KDFWR - Wilgreen Courtesy Dock/Kayak Launch

The Kentucky Department of Fish and Wildlife Resources (KDFWR) issued Request for Bid (RFB) 660 2400000003 for the design, fabrication, and delivery of a courtesy dock and kayak launch facility at Wilgreen Lake in Madison County, Kentucky. This procurement seeks bids for one integrated project package consisting of two 20-foot by 8-foot aluminum floating docks, one 20-foot by 8-foot aluminum kayak launch, one 40-foot gangway with ADA-compliant handrails, two 10-inch aluminum boat tie-up cleats, and associated hardware and materials. All structural components must be constructed from 6061-T6 marine-grade aluminum with fully welded joints certified by licensed welders, stainless steel hardware, black polyethylene floatation, aluminum ribbed decking, and black rubber perimeter bumpers. The facility must be designed for a minimum 50 pounds per square foot live load capacity, 16 to 18 inches of freeboard, and must withstand 75 miles per hour sustained wind loads with 90 miles per hour three-second gusts, along with a 400-pound vertical point load capacity. The successful bidder must deliver all items to 520 Wilgreen Lake Road, Richmond, Kentucky within 120 calendar days of contract issuance between 8:00 a.m. and 4:00 p.m. Monday through Thursday, and must provide two complete sets of stamped plans with detailed assembly instructions. The solicitation established the following schedule: written questions were due by July 27, 2023 at 12:00 p.m. Eastern Time, the Commonwealth responded to questions on August 2, 2023, and bids closed on August 10, 2023 at 12:00 p.m. Eastern Time with bid readings held via conference line at 3:00 p.m. Eastern Time on the closing date. Award will be determined using a best-value ranking approach with price weighted at 90 points (with the lowest bidder receiving maximum points), delivery time at 5 points (with one percent per day deducted from the invoice for each day delivery is late), and warranty coverage at 5 points, for a total of 100 points. All bidders must provide a minimum two-year manufacturer's warranty on all products at no additional cost, covering defects in design, material, and craftsmanship.

Kentucky resident bidders are eligible for reciprocal preference against nonresident bidders registered in states that provide preference to their residents, and certain qualified bidders receive additional preference points, including Kentucky Correctional Industries (which receives 20 percent preference), Kentucky Industries for the Blind, and qualified nonprofit agencies serving individuals with severe disabilities (which must ensure that 75 percent of direct labor hours are performed by individuals with severe disabilities). All quotations must be submitted electronically through the Kentucky Vendor Self Service eProcurement system and quoted on an F.O.B. Destination Freight Prepaid and Allowed basis, with all vendors required to register in the Commonwealth eProcurement System at https://vss.ky.gov at least 24 to 48 hours prior to bid submission; nonresident bidders must also submit a certificate of authority from the Secretary of State. Proposed pricing must exclude federal excise taxes and Kentucky sales or use taxes and must remain valid for a minimum of 60 calendar days after the bid due date. This is a one-time purchase award contract with no renewal options and subject to 30-day cancellation notice, with past vendor performance potentially considered in award determination. No specific budget range or award value was disclosed in the solicitation documents. The solicitation included reference materials such as technical dock plan sets, step-by-step instructions for online bid submission through Kentucky Vendor Self Service, required affidavit forms for bidder certifications, and photographs of previous KDFWR dock construction to establish design and quality standards for bidders.