KDFWR-Trailers

The Kentucky Department of Fish and Wildlife Resources (KDFWR) issued a Request for Bid (RFB) for the procurement of nine trailers across three commodity groups: one gooseneck trailer (Group A), three enclosed trailers consisting of two 7x16 models and one 8.5x18 model (Group B), and five equipment trailers including four standard and one 7x20 model (Group C). Vendors may bid on individual groups but must bid all line items within a selected group to be considered for award. All supplies must be new, current-year models in first-class condition, with pricing quoted F.O.B. Destination Freight Prepaid and Allowed, excluding Federal Excise Tax and Kentucky Sales or Use Tax. The initial contract period begins upon award and expires June 30, 2024, with four optional one-year renewal periods subject to written approval and potential renegotiation. The evaluation will be conducted on a best value basis, allocating 95 points to price (with the lowest bidder receiving maximum points) and 5 points to delivery time (with the fastest delivery timeline receiving maximum points). Written questions were due June 23, 2023 by 12:00 PM, with the Commonwealth's response issued by 7:00 PM the same day. Bids closed on June 27, 2023 at 1:30 PM Eastern Time, with a bid reading conducted via conference line at 3:00 PM ET on that date. Electronic submission through the Kentucky eProcurement system (https://vss.ky.gov) is mandatory, requiring vendors to be pre-registered in the Vendor Self Service System.

Kentucky resident bidders receive reciprocal preference equal to preferences given by nonresident bidders' states of residence, and entities claiming resident bidder status must provide affidavits attesting to authorization to conduct business in Kentucky, filing of corporate income taxes for one year prior to contract advertisement, Kentucky unemployment insurance payments, and maintenance of workers' compensation policies. Qualified bidder designations are available for nonprofit corporations furthering KRS Chapter 163 purposes and qualified nonprofit agencies for individuals with severe disabilities that employ such individuals for at least 75 percent of direct labor hours, with supporting documentation required upon request. All bidders must complete and notarize a Required Affidavit for Bidders, Offerors, and Contractors attesting to compliance with Kentucky campaign finance laws, effective for one year from execution. The Commonwealth reserves the right to request updated affidavits at any time during the contract period and may disqualify bidders or terminate contracts for failure to provide required documentation. No specific incumbent vendor information or award value range is disclosed in the solicitation documents. Price increases are prohibited during the first twelve months; thereafter, vendors may request increases based on industry-wide price changes with thirty days' written notice and firm justification, while price decreases must be reflected immediately.