KDFWR - Soybean Meal for Fish Hatcheries

The Kentucky Department of Fish & Wildlife Resources (KDFWR) is issuing a Request for Bid (RFB) for the procurement of soybean meal to supply two fish hatchery locations: Minor Clark Fish Hatchery in Morehead, Kentucky, and Peter W. Pfeiffer Fish Hatchery in Frankfort, Kentucky. The solicitation seeks soybean meal with 44-48% protein content packaged in 50-pound paper bags for delivery from March through September annually under a one-year initial contract period beginning January 1, 2025, with options for four additional one-year renewals and a potential 90-day extension. Vendors must deliver products within 14 working days after receipt of order during normal receiving hours (Monday-Friday, 7:00 AM to 3:00 PM ET), provide unloading and movement of product to storage facilities, and maintain equipment capable of unloading at a 4-foot high dock, with damaged or spoiled products replaced and delivered within four business days of discovery. All pricing must be quoted on an F.O.B. Destination Freight Prepaid and Allowed basis, with the vendor responsible for all shipping and freight charges, and prices must exclude Federal Excise Tax and Kentucky Sales or Use Tax. The bid evaluation will use a best value approach allocating 90 points to price and 10 points to delivery performance, with the lowest-priced conforming bid receiving maximum points and price increases prohibited during the first 12 months of the contract. Key deadlines include vendors' written questions due December 2, 2024, KDFWR responses provided by December 4, 2024, and bid closing at 12:00 PM Eastern Time on December 12, 2024, with a bid reading to follow at 3:00 PM ET; all bids must be submitted electronically through the Kentucky eProcurement system by vendors pre-registered in the Vendor Self Service System.

The Commonwealth of Kentucky reserves reciprocal preference for Kentucky resident bidders, with qualified bidders including Kentucky Correctional Industries eligible for a 20% preference and qualified nonprofit organizations serving individuals with disabilities eligible for a 15% preference based on maximum points. All vendors must demonstrate mandatory qualifications including valid tax registration, workers' compensation insurance, and unemployment insurance compliance, along with maintenance of Commercial General Liability Insurance with limits of $1,000,000 per occurrence and $2,000,000 aggregate, plus Automobile Liability Insurance with a $1,000,000 combined single limit if delivery vehicles are used. Bidders must submit required affidavits attesting to compliance with Kentucky campaign finance laws and, if claiming resident or qualified bidder status, provide supporting documentation such as proof of Kentucky business authorization, tax filings, and unemployment insurance payments for the one-year period preceding contract advertisement. Late deliveries will result in a 1% per day deduction from invoices for each day beyond the contracted delivery date, and all supplies are subject to inspection and acceptance by KDFWR. No incumbent vendors or specific budget range have been identified in the solicitation documents, and the Commonwealth reserves the right to cancel the RFB if responses exceed available funding.