KDFWR - Soybean Meal for Fish Hatcheries (REBID)

The Kentucky Department of Fish and Wildlife Resources (KDFWR) has issued a Request for Bid (RFB) for soybean meal to be delivered to two fish hatcheries located in Morehead and Frankfort, Kentucky. The procurement seeks 50-pound paper bags of soybean meal with a protein content between 44-48%, to be delivered between March and September 2025. The initial contract term is one year, with four optional one-year renewal periods, and deliveries must be completed within 14 working days after receiving an order. The bid will be evaluated using a 100-point scale, with 90 points allocated to pricing and 10 points to delivery time, ensuring a best-value selection process. Responses are due on February 28, 2025, at 12:00 PM ET, with pricing required to remain valid for 60 days after the bid due date. Vendors must provide proof of commercial general liability insurance with $1,000,000 per occurrence and $2,000,000 aggregate limits, as well as automobile liability insurance if delivering products.

The solicitation includes provisions for resident and qualified bidder status, with specific affidavits required for Kentucky-based businesses. Nonprofits serving individuals with severe disabilities may have additional considerations, as outlined in the attached affidavits. While no specific incumbent vendors are mentioned, the contract includes mechanisms for potential price adjustments after the first 12 months, subject to industry-wide price changes and KDFWR approval. The procurement allows for price decreases to reflect industry-wide reductions and provides KDFWR with funding limitation clauses that permit contract cancellation if bid responses exceed available funds. Vendors must submit their responses through the Kentucky Vendor Self Service (VSS) system, following the detailed instructions provided in the attachment, with technical support available through the Customer Resource Center help desk. The solicitation is specifically tied to Rowan County, though the deliveries will span multiple locations within Kentucky.